Syllabi
Last updated
Last updated
Davidson College Library collects course syllabi through user-deposits in Alma. This empowers users in the metadata creation process and it alleviates processing time for library workers. Alma Digital (know as Digital Davidson) is a centralized place for current students, faculty, and staff to view past syllabi for a variety of purposes, e.g., curriculum assessment, text analysis, course planning, and accreditation. This section of the documentation is intended for those processing syllabi in Alma (library workers).
There are two configuration/admin files here and . These are the first (setup) and last (preservation) steps, that sandwich the approval process. There are five tracks in approval process workflow. You can use the TOC to navigate around or click through each page separately with the at the bottom of each page. Before diving into each track, let's get set up in Alma.
This is an example of a basic/simple approval process as the instructor hasn't opted out nor given extra access to Admissions and the title is complete.
Confirm the approval and move on to the next deposit.
If the title is incomplete in the MD Record, e.g., ABC 123 [missing course title], Click on Edit Representation
Highlight and copy the title text (or whatever's missing from Course Code: Course Title)
This will move the deposit to "Assigned to Me" under the Deposit Tasks. I tend to work through a couple dozen before approving multiple at a time (below).
These are typically the items that you have to edit the title in the MD record. Unfortunately, the title doesn't update in the title column, but if you check the Record tab, the complete course info that you copied is there.
Move on to the next items to approve.
Below is a contradictory example of access statements. The instructor selected both "opt-out" and gave "Admissions special access." If a deposit has conflicting access rights in the MD record, you can return the deposit and the instructor will re-select one of the checkboxes rather than both.
After logging in with the above link, please click the Edit button on your syllabus deposit, select one of the two checkboxes for access, then click submit. If you have any questions, contact
The status for the deposit now reads "Returned"
Click on the Record tab to verify the access rights statement
If the instructor has selected the access statement for Admissions to view the syllabus for planning campus visits, the access statement needs editing in the Inventory tab.
This is where you can change the access rights policy, default, opt-out, or admission access.
Click the X to remove the current policy.
Confirm the approval and move on to the next deposit.
If the deposit has "Opt-out" then we'll need to update the access rights statement.
