Davidson College Library collects course syllabi through user-deposits in Alma. This empowers users in the metadata creation process and it alleviates processing time for library workers. Alma Digital (know as Digital Davidson) is a centralized place for current students, faculty, and staff to view past syllabi for a variety of purposes, e.g., curriculum assessment, text analysis, course planning, and accreditation. This section of the documentation is intended for those processing syllabi in Alma (library workers).

Table of Contents (TOC)

There are two configuration/admin files here Syllabi Process Configuration and Bulk Download and Renaming Process. These are the first (setup) and last (preservation) steps, that sandwich the approval process. There are five tracks in approval process workflow. You can use the TOC to navigate around or click through each page separately with the "Next" button at the bottom of each page. Before diving into each track, let's get set up in Alma.

Approval Process

Log in to Alma

Login and Initial Setup

Click on Deposits under Tasks

Click on Unassigned

Click on the first Title link, e.g., SOC 347: Transnationalism

Verify the Title follows the following pattern ABC 101: Course Title

Simple Deposit Track

Click for Simple Deposit

If it's complete (ABC: Course Title), continue below. This is an example of a deposit that has nothing to edit or add. It simply needs approval.

If it has an access statement for Admission, conflicting access statements, or opt-out, continue below.

Click on the Record tab

Check Access Rights Statement(s)

Click on Approve

Missing/Incomplete Title

Click for missing/incomplete title

Click on Alma Viewer

Click on CLOSE & VIEW

Copy Complete Course Info

Click on Cancel

Click on Record

Click on Edit Record

Fix/Paste Complete Course Info

Click on the down-triangle next to Save

Click on Save and Release Record

Select the items you want to bulk approve

Click on Process Selected

Click on Approve

Verify with the pop-up message "X Deposit(s) approved successfully"

Conflicting Access Rights Statements

Click for conflicting Access Rights Statements

Click on Return

Click on Conflicting access statements

Copy/Paste text below into text area in Alma

Thanks for your syllabus deposit. We need clarification on the access you want to provide for viewing. Your syllabus can only have one check box checked for access.

Click on Return

Verify "Returned" Status

Admissions Access in MD Record

Click for Admissions Access

Admissions Access Rights Statement

Click on Inventory

Click on Edit Representation

Click on X

Click on Syllabi_Admissions: View and Download (special permissions)

Click on Save

Click on Approve


Click for Opt-out

Click on Inventory

Click on Edit Representation

Select Syllabi_Opt-out: View and Download (special permissions)

Click on Save

Click on Approve

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